Most meetings waste time. Here is a 15-point checklist for meetings that close deals, solve problems, and respect everyone's time.

Before the Meeting

  1. Set a clear objective (one sentence: "By the end of this meeting, we will...")
  2. Send an agenda 24 hours in advance
  3. Book the right room size (rooms at your chosen provider)
  4. Test AV equipment before the client arrives
  5. Confirm parking arrangements (free at your chosen provider)

During the Meeting

  1. Start on time. Do not wait for latecomers.
  2. State the objective at the start
  3. Listen more than you talk (70/30 rule)
  4. Take visible notes (shows you are paying attention)
  5. Summarise decisions as you go

After the Meeting

  1. Send a follow-up email within 2 hours
  2. List action items with owners and deadlines
  3. Schedule the next meeting before everyone leaves
  4. Deliver on your commitments before the next meeting
  5. Ask for feedback if it was a pitch or proposal

For hybrid meetings (in-person + remote), see our dedicated setup guide.